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info@aris-clinic.com tel 651-259-9750fax 651-259-9790
info@aris-clinic.com tel 651-259-9750fax 651-259-9790
Last Updated: January 2026
Aris Clinic respects your privacy and is committed to protecting the personal information you share when visiting our website. This Website Privacy Policy explains how information is collected, used, and safeguarded when you visit www.aris-clinic.com.
Important: This policy applies only to our website and does not replace or modify our HIPAA Notice of Privacy Practices, which governs how we use and disclose protected health information in connection with clinical care.
Information You Voluntarily Provide
When you complete a form on our website, such as an inquiry or contact form, we may collect basic contact information, including:
Contact Us Form: We ask visitors not to submit detailed medical, diagnostic, or treatment information through website forms. However, we recognize that users may include general health-related information when describing their needs. Our Contact Us form uses HIPAA-compliant security measures to protect any health information that may be submitted.
IOP and Lead Inquiry Forms: These forms collect basic contact information only to respond to your inquiry about our programs. No health information is requested through these forms.
Information Collected Automatically
When you visit our website, certain information may be collected automatically through cookies and similar technologies, including:
This information is used to understand website performance and improve user experience.
For Prospective Clients (Before You Become a Patient)
We use the information you provide through our inquiry forms to:
Important Distinction: Information collected through lead capture and IOP inquiry forms is intended to be limited to basic contact and program interest information and is not treated as Protected Health Information under HIPAA until an individual becomes a patient.
Once You Become a Patient
Once you complete our intake process and begin receiving treatment, all of your information becomes Protected Health Information (PHI) and is governed by HIPAA regulations and our HIPAA Notice of Privacy Practices. At that point, all communication moves to our secure patient portal.
Google Analytics
Aris Clinic uses Google Analytics to understand how visitors interact with our website. Google Analytics is used on informational pages to collect aggregate data about:
Google Analytics is configured to:
Google Analytics is not used to collect or store Protected Health Information (PHI), and Google is not engaged as a Business Associate of Aris Clinic.
Limited Use on Forms: Google Analytics is used on our IOP and lead inquiry pages to measure website effectiveness. Google Analytics is NOT used on our Contact Us form page or confirmation pages where health information may be disclosed.
You can learn more about how Google uses data collected from sites that use its services by visiting Google’s privacy policy at https://policies.google.com/privacy.
Google Ads
We use Google Ads to promote our services. When you click on one of our advertisements, you are directed to our website.
We use Google Ads conversion tracking on our IOP and lead inquiry forms to measure advertising effectiveness. This helps us understand which advertising campaigns are most helpful in connecting families with our services.
Google Ads conversion tracking is NOT used on our Contact Us form or pages where detailed health information may be discussed.
Advertising on Social Media
Aris Clinic advertises our services on platforms such as Facebook and Instagram. When you click on one of our advertisements on these platforms, you are directed to our website.
We do not use Facebook Pixel or Instagram tracking pixels on our website to track visitor behavior or share information with social media platforms.
Any data collected by Facebook or Instagram about ad performance occurs on their advertising platforms and is governed by their own privacy policies.
Google Tag Manager
We use Google Tag Manager to manage website tracking technologies. Google Tag Manager itself does not collect data but serves as a container for deploying and managing other tracking tools, such as Google Analytics and Google Ads conversion tracking.
Cookies are small text files stored on your device to help websites function and provide insights into usage.
Essential Cookies: We use cookies that are necessary for our website to function properly. These cannot be disabled without affecting website functionality.
Analytics and Advertising Cookies: We use cookies from Google Analytics and Google Ads as described above. You can control or disable these cookies through your browser settings. Please note that disabling cookies may affect your experience on our website.
Most web browsers allow you to manage cookie preferences through their settings. For more information about cookies and how to control them, visit www.aboutcookies.org.
Mailchimp (Email Communications)
We use Mailchimp to send automated emails to prospective clients who inquire about our services through lead capture or IOP inquiry forms. Mailchimp receives only:
Mailchimp’s use of your information is governed by their privacy policy, available at https://mailchimp.com/legal/privacy/.
Important: Once you become a patient, all email communication moves to our HIPAA-compliant patient portal, and we no longer use Mailchimp for your communications.
HIPAA-Compliant Form Handling
Our Contact Us form submissions are processed through a HIPAA-compliant forms service that:
This ensures that any health information submitted through the Contact Us form is properly protected.
Patient Portal and Billing
Our patient portal and billing systems operate on separate, HIPAA-compliant platforms that are not part of this public website. These systems are accessed through secure login and are governed by our HIPAA Notice of Privacy Practices.
YouTube Videos
Our website may include embedded videos hosted on YouTube. When you view an embedded video, YouTube may collect information about your interaction in accordance with its privacy policy at https://policies.google.com/privacy.
Aris Clinic does not control how third-party platforms collect or use data.
We use reasonable administrative, technical, and physical safeguards to protect information collected through our website, including:
However, no website or internet transmission is completely secure. For patient care, diagnosis, or treatment information, Aris Clinic uses separate, secure systems designed to meet HIPAA requirements.
Prospective Client Inquiries: We retain inquiry information for up to two years to respond to your questions and follow up about our services. You may request deletion of your inquiry information at any time by contacting us.
Contact Us Submissions: Because these may contain health information, they are retained according to healthcare record retention requirements and our HIPAA policies.
Patient Records: Once you become a patient, all retention is governed by HIPAA requirements and applicable Minnesota and Wisconsin state laws.
Access and Correction
You may contact us to:
Email Communications
If you have provided your email address for follow-up communications:
Cookie Preferences
Most web browsers allow you to control cookies through their settings. Please note that disabling cookies may affect website functionality and your ability to use certain features.
Our website is intended for general informational purposes. We do not knowingly collect personal information from children under 13 through this website without parental consent.
Our clinic does provide mental health services to minors with appropriate parental or guardian consent. Information about minor patients is collected through our HIPAA-compliant intake process and is governed by our HIPAA Notice of Privacy Practices and applicable laws regarding treatment of minors.
Our website may contain links to other websites, including our patient portal and billing systems, which operate on separate platforms. This Privacy Policy applies only to our public website at www.aris-clinic.com.
We are not responsible for the privacy practices of other websites. We encourage you to read the privacy policies of any linked sites you visit.
If you are a patient of Aris Clinic, the use and disclosure of your Protected Health Information is governed by our HIPAA Notice of Privacy Practices, which is separate from this Website Privacy Policy.
You can view our HIPAA Notice of Privacy Practices at: https://aris-clinic.com/privacy-policy/
The HIPAA Notice of Privacy Practices is provided to you at your first appointment and explains:
Aris Clinic operates in Minnesota and Wisconsin and primarily serves patients in these states.
Minnesota and Wisconsin Residents: While Aris Clinic may not currently be subject to certain state consumer privacy laws based on our size and scope of operations, we are committed to protecting personal information and following privacy best practices regardless of legal requirements.
Residents of Other States: If you are a resident of a state with specific privacy laws (such as California, Colorado, Connecticut, or Virginia) and have questions about your rights, please contact us using the information below.
We may update this Website Privacy Policy from time to time to reflect changes in our practices or for legal, regulatory, or operational reasons. When we make changes:
We encourage you to review this Privacy Policy periodically.
If you have questions about this Website Privacy Policy or how we handle your information, please contact us:
Aris Clinic
2040 Woodwinds Drive
Woodbury, MN 55125
Phone: 651-259-9750
Email: info@aris-clinic.com
For questions specifically about Protected Health Information or patient records, please refer to our HIPAA Notice of Privacy Practices or contact our Privacy Officer.
This Website Privacy Policy applies only to information collected through our website at www.aris-clinic.com. It does not apply to Protected Health Information collected in the course of providing healthcare services, which is governed by our HIPAA Notice of Privacy Practices.
By using our website, you acknowledge that you have read and understood this Privacy Policy and agree to its terms.
Effective Date: January 2026
1 in 5 children ages 13-18 in the U.S. need mental health services; only 20% are likely to receive professional help
Source: National Institute of Mental Health
